Grower Deposits

Enter Grower Deposits in Shipper Paid Directly from QuickBooks

1. Receive from Accounting the following deposit details

2. Check Number, Check Amount, Payee, Date Paid

3. Open Shipper

4. Navigate to “Bills” Search Tools

5. Click “Add New”

6. Select Seller record which matches Payee

7. Select your company name as Buyer

8. Enter Purchase Contract Number in Agreement Field

9. If the number is duplicated in both sales and purchase agreements a pop-up window will appear for you to select the corresponding Purchase Contract

10. If the Sale Contract is selected in error; remove the agreement number, Save and Close, reopen, enter agreement number and select Purchase Contract

11. Enter Deposit in Memo field

12. Click “Save” to assign Bill Number

13. Click “Add Item” on Items Tab

14. In Item Field enter  text = Deposit

15. Note Bill will reflect a zero dollar amount

16. Click “Save and Close”

17. Enter the following on Dates and Terms Tab

18. Bill Date = Date Paid

19. Terms = Prepaid

20. Enter the payment details on the Payments Tab by tabbing across fields

21. Check Amount

22. Payment Date = Date Paid

23. Reference 1 = Check Number

24. Method = Check

25. Save and Close

26. Open Agreement Summary for Purchase Contract and confirm the deposit is reflected.

27. There will be two lines listed the first is a zero amount bill and the second is the check for the deposit